How to Find Any File on Your Computer (Windows & Mac Basics)

Have you ever lost track of a file you just knowis on your computer?

Don’t worry—it happens to everyone. The good news: both Windows and Mac have powerful search tools built in, and once you know the basics, you can find almost anything quickly.

🔎 Finding Files on Windows

1. Use the Search Bar in File Explorer 

• Open File Explorer (yellow folder icon).

• Click in the search box at the top right.

• Type part of the file name or a keyword.

• Results appear instantly.

2. Search From the Taskbar 

• Click the Start menu or press the Windows key.

• Start typing the file name right away.

• Windows will suggest files, apps, and even web results.

3. Narrow Your Search 

• In File Explorer, you can filter results by date, type, or size.

• Example: Search “report” → then click Documents to only see document results.

🍎 Finding Files on a Mac

1. Use Spotlight Search 

• Press Command (⌘) + Spacebar.

• Start typing the file name.

• Spotlight shows documents, apps, and even emails that match.

• Press Return to open the file.

2. Search in Finder 

• Open a Finder window (the smiling face icon).

• Type a keyword in the search bar (top right).

• Use filters like Kind (Document, Image, Music) or Date.

3. Check Recent Files 

• In Finder’s sidebar, click Recents.

• This view automatically shows the files you’ve worked with most recently.

🚀 Quick Tips (Works on Both)

• Try searching for file extensions (like .pdf or .jpg).

• Keep your Downloads and Documents folders organized—most files live there.

• If you often misplace files, create a “To Sort” folder and move things there before organizing them later.

👉 Still can’t find it? PCRescue subscribers don’t have to worry—we can remotely check your system and help locate missing files or apps in minutes.